HIPAA Policy

Effective Date: March 1, 2025

NOTICE OF HIPAA AND WEBSITE PRIVACY PRACTICES

Life Xpansion Code

THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.

PLEASE REVIEW IT CAREFULLY.

OUR PLEDGE REGARDING YOUR HEALTH INFORMATION

Life Xpansion Code is committed to protecting medical, mental health, and personal information about you ("Health Information"). We are required by law to maintain the privacy of your Health Information, provide you with information about our legal duties and privacy practices, inform you of your rights, and explain how we may use and disclose your Health Information to other entities and persons.

HOW WE MAY USE AND DISCLOSE HEALTH INFORMATION ABOUT YOU

The following sections describe different ways that we may use and disclose your Health Information. Some information, such as certain drug and alcohol information, HIV information, genetic information, and mental health information, is entitled to special restrictions related to its use and disclosure. Not every use or disclosure will be listed. All the ways we are permitted to use and disclose information, however, will fall within one of the following categories. Other uses and disclosures not described in this Notice will be made only if we have your written authorization.

For Treatment. We may use Health Information about you to provide you with medical and mental health treatment or services. We may disclose Health Information about you to doctors, nurses, technicians, students, or other health system personnel who are involved in your care. For example, a doctor treating you for a broken leg may need to know if you have diabetes because diabetes may slow the healing process. A doctor treating you for a mental condition may need to know what medications you are currently taking, as they may affect what other medications may be prescribed to you. We may also share Health Information about you with other Life Xpansion Code providers. The disclosure of your Health Information to Life Xpansion Code providers may be done electronically through a health information exchange that allows providers involved in your care to access some of your Life Xpansion Code records to coordinate services for you.

For Payment. We may use and disclose Health Information about you so that the treatment and services you receive at Life Xpansion Code or from other entities, such as an ambulance company, may be billed to and payment may be collected from you, an insurance company, or a third party. For example, we may need to give information to your health plan about surgery or therapy you received at Life Xpansion Code so your health plan will pay us or reimburse you for the surgery or therapy. We may also tell your health plan about a proposed treatment to determine whether your plan will pay for the treatment.

For Health Care Operations. We may use and disclose Health Information about you for our business operations. For example, your Health Information may be used to review the quality and safety of our services or for business planning, management, and administrative services. We may contact you about alternative treatment options or about other benefits or services we provide. We may also use and disclose your Health Information to an outside company that performs services for us, such as accreditation, legal, computer, or auditing services. These outside companies are called "business associates" and are required by law to keep your Health Information confidential. We may also disclose information to doctors, nurses, technicians, medical and other students, and other health system personnel for performance improvement and educational purposes.

Individuals Involved in Your Care or Payment for Your Care. We may release medical information to anyone involved in your medical care, e.g., a friend, family member, personal representative, or any individual you identify. We may also give information to someone who helps pay for your care. We may also tell your family or friends about your general condition and that you are in the hospital.

As Required By Law. We will disclose Health Information about you when required to do so by federal or state law.

To Prevent a Serious Threat to Health or Safety. We may use and disclose Health Information about you when necessary to prevent or lessen a serious and imminent threat to your health and safety or the health and safety of the public or another person. Any disclosure would be to someone able to help stop or reduce the threat.

Workers' Compensation. We may use or disclose Health Information about you for Workers' Compensation or similar programs as authorized or required by law. These programs provide benefits for work-related injuries or illness.

Public Health Disclosures. We may disclose Health Information about you for public health activities such as:

  • Preventing or controlling disease (such as cancer and tuberculosis), injury, or disability.

Other uses and disclosures of Health Information not covered by this Notice will be made only with your written authorization. If you authorize us to use or disclose your Health Information, you may revoke that authorization, in writing, at any time. However, the revocation will not be effective for information that we have already used and disclosed in reliance on the authorization.

Abuse and Neglect Reporting. We may disclose your Health Information to a government authority that is permitted by law to receive reports of abuse, neglect, or domestic violence.

Health Oversight Activities. We may disclose Health Information to governmental, licensing, auditing, and accrediting agencies as authorized or required by law.

Lawsuits and Other Legal Proceedings. We may disclose Health Information to courts, attorneys and court employees in the course of conservatorship, writs and certain other judicial or administrative proceedings. We may also disclose Health Information about you in response to a court or administrative order, or in response to a subpoena, discovery request, warrant, or other lawful process.

Law Enforcement. If asked to do so by law enforcement, and as authorized or required by law, we may release Health Information:

  • About a death suspected to be the result of a crime.
  • About a suspected victim of a crime if, under certain limited circumstances, we are unable to obtain the person's agreement.
  • To identify or locate a suspect, fugitive, material witness, certain escapees, or missing person. 
  • About criminal conduct at Life Xpansion Code; and
  • In case of a medical emergency, to report a crime; the location of the crime or victims; or the identity, description or location of the person who committed the crime.

National Security and Intelligence Activities. As required by law, we may disclose Health Information about you to authorized federal officials for intelligence, counterintelligence, and other national security activities.

YOUR RIGHTS REGARDING YOUR HEALTH INFORMATION

You have the following rights regarding your Health Information:

Right to Inspect and Copy

You have the right to inspect and obtain a copy of your Health Information that may be used to make decisions about your care, including medical and billing records. To inspect and copy your Health Information, you must submit your request in writing to Life Xpansion Code's Privacy Officer. We may charge a fee for the costs of copying, mailing, or other supplies associated with your request. We may deny your request in certain limited circumstances. If you are denied access to your Health Information, you may request that the denial be reviewed.

Right to Amend

If you believe that your Health Information is incorrect or incomplete, you may request an amendment. To request an amendment, your request must be made in writing and submitted to Life Xpansion Code's Privacy Officer. You must provide a reason that supports your request. We may deny your request if the Health Information:

  • Was not created by us, unless the person or entity that created the information is no longer available to make the amendment;
  • Is not part of the Health Information kept by or for Life Xpansion Code;
  • Is not part of the information you are permitted to inspect and copy; or
  • Is accurate and complete.

Right to an Accounting of Disclosures

You have the right to request a list of certain disclosures we made of your Health Information. To request this list, you must submit your request in writing to Life Xpansion Code's Privacy Officer. Your request must state a time period, which may not be longer than six years and may not include dates before March 1, 2025. Your request should indicate in what form you want the list (e.g., paper or electronic). The first list you request within a 12-month period will be free. For additional lists, we may charge you for the costs of providing the list. We will notify you of the cost involved, and you may choose to withdraw or modify your request before any costs are incurred.

Right to Request Restrictions

You have the right to request a restriction or limitation on the Health Information we use or disclose for treatment, payment, or healthcare operations. You also have the right to request a limit on the Health Information we disclose to someone involved in your care or the payment for your care, like a family member or friend. For example, you could ask that we not use or disclose information about a procedure you had. We are not required to agree to your request, except if the disclosure is to a health plan for purposes of carrying out payment or healthcare operations (and is not otherwise required by law) and the information pertains solely to a healthcare item or service for which you have paid out-of-pocket in full. If we do agree, we will comply with your request unless the information is needed to provide you emergency treatment.

Right to Request Confidential Communications

You have the right to request that we communicate with you about medical matters in a certain way or at a certain location. For example, you can ask that we only contact you at work or by mail. To request confidential communications, you must make your request in writing to Life Xpansion Code's Privacy Officer. We will not ask you the reason for your request. We will accommodate all reasonable requests. Your request must specify how or where you wish to be contacted.

Right to a Paper Copy of This Notice. You have the right to a paper copy of this Notice. You may ask us to give you a copy of this Notice at any time. Even if you have agreed to receive this Notice electronically, you are still entitled to a paper copy of this Notice.

Right to be Notified of a Breach. You have the right to be notified if we or one of our Business Associates discovers a breach of unsecured Health information about you.

CHANGES TO Life Xpansion Code PRIVACY PRACTICES AND THIS NOTICE

We reserve the right to change Life Xpansion Code's privacy practices and this Notice. We reserve the right to make the revised or changed Notice effective for Health Information we already have about you as well as any information we receive in the future. We will post a copy of the current Notice throughout Life Xpansion Code. In addition, at any time you may request a copy of the current Notice in effect.

QUESTIONS OR COMPLAINTS

If you have any questions about this Notice, please contact HIPPA Compliance 650 E. Parkridge Ave., Suite 109, Corona, CA 92879. – Updated March, 1st, 2025.